Executive Business Partner

 

Main characteristics

Location

San Francisco, California

Company

Tailored Management

Job summary

Job Title:Executive Business Partner
Location:San Francisco,CA
Duration:10+ months

Job Description:

The Administrative Community is composed of global Business Partners who support leaders and their teams around the world. Our Business Partners bolster mission to create a world where anyone can belong by:

Exercising sound judgment and strategy to coordinate core meetings

Utilizing diverse communications methods to execute projects and tasks critical to the business

Developing, iterating and driving team operations

Curating meaningful moments through team events and gatherings

Influencing team culture through leadership and collaboration

Our Business Partners are expected to be self-motivated, incredibly organized, and resourceful, with excellent communication skills, acute attention to detail and follow through, and the ability to thrive in a fast-paced and ever changing environment. It is important that our Business Partners have the ability to interact and manage up with staff at all levels while remaining flexible, proactive and efficient, with a high level of professionalism and confidentiality.

The Administrative Community is a critical partner that is an integral part of the operational success at Airbnb.

The Difference You Will Make:

Airbnb is seeking an Executive Business Partner to support the Community Support Platform (CSP) Tech Engineering directors and organization. This is a contract position. Candidates based in San Francisco, CA are preferred, but we encourage you to apply regardless of your location. The Executive Business Partner is a strategic leader and requires an ability to interact with staff at all levels in a fast paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, efficient and demonstrating a high level of professionalism and confidentiality.

With so much going on in so many places, we need an experienced Executive Business Partner to join the team.

Skills:

Manage all day to day administrative responsibilities for 3 Engineering directors and the overall Community Support Platform (CSP) Tech organization. This includes advanced calendar management, travel and expense management, note-taking, meeting preparation and follow up, report and resource/database maintenance and coordinating office access. Act as a thought partner to the leader to strategically align their calendar with their priorities

Plan and execute team events, offsites, activities, and recognition

Assist and/or own content creation including drafting emails and creating presentations

Manage purchase orders and partner with the leader and finance to track and analyze budget and expenses

Provide support for project-related work including, but not limited to process improvement, participating in strategic organizational activities, managing end-to-end external executive events, managing senior leadership agendas, and partnering with key external stakeholders

Maintain strong partnerships with internal stakeholders such as internal/external comms, talent partners, D&B, FP&A, legal and recruiting for org effectiveness

Represent the organization to internal and external stakeholders

Build effective relationships within Airbnb to serve as a catalyst around scheduling and or spontaneous inquiries/requests

Complete other duties and special projects as assigned

Cultivate team culture by supporting our CSP Tech Culture Pod and partnering with our CSP Tech D&B Council

Work alongside and partner closely with the Executive Business Partners of Tech and CS Global Operations on tasks and projects as needed

Effectively manage and support the organization across multiple time zones

The responsibilities of this role are subject to change depending on the organizational needs, and may encompass additional tasks beyond those mentioned in this job description

Education:

5+ years of relevant experience supporting senior level executives in an administrative capacity

Previous experience in high growth environment strongly preferred

Strong work ethic, proactive, exhibits positivity, professionalism, confidentiality and good judgment

Outstanding verbal and written communication

Ability to deal with conflict as well as give and receive feedback diplomatically

Ability to navigate and thrive in ambiguity

Incredibly organized and resourceful; able to juggle and multi-task, with an acute attention to detail and follow through

Advanced presentation skills and expertise with meeting collaboration tools (Google Suite, Slack, Zoom)

Passion for trying, learning, improving, and sharing best practices

Ability to remain calm and poised under pressure

Demonstrated ability to work effectively with leadership and collaborate with colleagues to achieve goals and deliver on priorities

Proven track record of being reliable, prepared, responsive, eager to learn and encouraging

Strong prioritization and time management skills

May be required to travel up to 25%

Skills and Experience Required

TIME MANAGEMENT

ANALYZE BUDGET

EXCELLENT COMMUNICATION SKILLS

OPERATIONS

SCHEDULING

Additional

PRESENTATION SKILLS

DRAFTING

SLACK

FINANCE

DATABASE

PROCESS IMPROVEMENT

MAINTENANCE

FINANCIAL PLANNING & ANALYSIS

CONTENT CREATION

PURCHASE ORDERS

ZOOM

CATALYST