Administrative Support III

 

Main characteristics

Location

Tempe, Arizona

Company

TalentBurst, Inc.

Industry

Administration|Administration Assistant

Job summary

Logistics Administrative Support (phone number removed)

Start Date: ASAP

Location: Tempe, AZ-85284

Duration: 4+ months

Hybrid: 2 days in, 3 days remote

Role may transition to fully on-site, pending desk space

Schedule: 40 Hours/Week (M-F, 8:30-5pm)

Wed, Thur on site

M, T, F remote

Description

Performs a variety of administrative functions. Schedules appointments, gives information to callers, and takes dictation. Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget. Requires a high school diploma with at least 5 years of experience in the field or in a related area. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals. Performs a variety of complicated tasks. May direct and lead the work of others. A wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Story Behind the Need Business Group & Key Projects

Group: Inbound Transportation

Purpose: Inbound transport, managing scheduled pickups, re-routing hauls, resolving issues, data analysis, interacting with other people. Working with several vendors. Hauls = 18 wheelers with freight

Reason: Backfill. Looking to start as temp and hire as BB

Typical Day in the Role:

Day-to-day:

-- Meeting in morning to review plan and recap prior day. Will be assigned to vendors and use excel to track vendor activity. Reach out to vendors to learn issues and resolve. Analyze data. Problem-solving with shipment, i.e. why shipment isnt picked up. One contractor will be working with approx. 50 different vendors

Can you describe their level of interaction with you and others on the team?

-- Support from team and others (15 people)

Who will be training them?

-- 2 weeks classroom and hands-on; followed by 6 week ramp-up

Extension/Conversion?

Yes, looking to convert.

Currently on hybrid schedule but may transition to fully on-site if converted to FTE*

Compelling Story & Candidate Value Proposition

Start up area. Opportunity for growth and convert full-time. Chance to innovate and have ownership. Need to be flexible. Diverse and collaborative team. Direct impact of up to 1000 shipments/week.

Candidate Requirements

LPs?

-- Customer obsession, bias for action, deliver results

Qualifications:

-- Stability/ Reliable

-- Excellent PC skills

-- Proficient in Excel and Microsoft Office

-- Able to analyze and interpret data

-- Associates required, Bachelors Degree preferred

-- 4-5+ years industry experience (not seeking a specific title)

-- Combination of degree and industry experience can be considered

Important skills to look for:

-- start-up area, able to work with multiple screens (est. 15 tabs at once) solving riddles, problem-solving attitude

Disqualifiers?:

-- heavy job-hopping

-- low attendance

-- poor references

Best vs. Average:

-- 2+ years in one role

-- Transportation experience

-- History of promotion

-- BI training/ Business Analytics experience/certificate

-- Banking industry, Analyst, Management, Office environment, or Corporate environment experience

KPIs:

-- Productivity (quantity shipments reviewed/day), time takes to resolve shipment (quality)

Top 3 must-have hard skills

At least 4 years of professional work experience

Proficient in Excel and Microsoft Office and PC skills

Able to analyze and interpret data

#TB_EN