Main characteristics
- Location
- Thousand Oaks, California
- Company
- HonorVet Technologies
- Industry
- Administration|Office|Office Assistant
Job summary
Duties:Position Summary
The office coordinator position is responsible for reception and the smooth running of the office on a daily basis. The office coordinator will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The ideal candidate should be well-organized, flexible, able to handle multiple simultaneous tasks and be someone who will enjoy supporting the diverse culture of . This is an on-site position and will range from 30-40 hours a week. Responsibilities for this position are outlined below.
Work Location Thousand Oaks
Reports to Associate Director Facilities
Skills:
Primary Responsibilities
Greet and welcome guests and visitors, notify host of arrival and issue visitor badge as needed
Answer, screen and forward incoming phone calls
Ensure reception area is clean and presentable
Receive, sort and distribute daily mail and deliveries
Coordinate meetings and book conference rooms
Maintain office security by following safety procedures and controlling access via the reception desk (Envoy system, issue visitor badges)
Order front office supplies and keep inventory of stock
Perform other administrative duties such as filing, photocopying, scanning as needed
May support other activities such as event planning and ordering meals
Coordinates food and snacks/drinks vending activities with vendors
Supports Sr. Office Administrator with other office support functions
Escalate safety, facility and security related issues to the appropriate department
Supports EHS department with administrative work, department functional tasks (e.g. fire extinguisher inspections) and document creation/review
Travel Local travel between buildings (
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